COVID-19 Protocol

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COVID-19 information

Heat Exchanger World and our suppliers and venue partner MECC Maastricht, together have vast experience in organizing events under highly varying circumstances. Your health, security, and well-being are always our highest priority.

During The Heat Exchanger World Conference & Exhibition 2021,  full compliance with covid-19 regulations will be assured; we will adhere to all official government and local authority guidance, as well as any venue or location-specific regulations to guarantee your well-being and to ensure your participation is in a safe and secure environment.

Entrance Guidelines

All  participants of The Heat Exchanger World Conference & Expo 2021 in attendance at MECC Maastricht [suppliers, visitors, exhibitors, conference delegates, speakers, sponsors, press and staff] must follow all posted instructions in order to attend The Heat Exchanger World Conference & Exhibition 2021, namely:

Vaccinations & Testing

  • All persons entering the conference & exhibition halls must have daily proof of being fully vaccinated OR proof of a *negative Covid-19 test result (within 24 hours).

A covid test facility will be available in the vicinity of MECC Maastricht to facilitate both PCR and Rapid Testing.

* A negative Rapid Test result provides proof of entry to the Heat Exchanger World Conference & Exhibition.

A PCR Test can be conveniently made and used if requested for return travel documentation.

Travel Guidelines

As of September 22nd September, 2021 vaccinated travelers no longer have to self-quarantine on arrival in the Netherlands.


Within the venue, MECC is committed to providing everyone a safe environment that aligns with expert protocols to combat COVID-19. These have been developed by in-house and outside experts in food and water safety, hygiene and infection prevention, logistics and operations. MECC will continue to monitor the situation to ensure that the most up to date standards are met to ensure the health and safety of all within the venue.

On-Site Safety Measures

  • Hand sanitation stations will be provided throughout the exhibition hall and conference areas
  • Wearing masks within the venue is not obligatory but welcome on a voluntary basis
  • Exhibition aisles and gangways are designed to meet capacity & spacing guidelines and to reduce congestion
  • Conference room layouts and seating will meet the government rules and regulations
  • Furniture placement in common areas will be redesigned to maximise physical distancing

On-site Cleaning 

  • Exhibitors are encouraged to maintain a clean environment on their stands.
  • Common-area cleanliness guidelines & protocols will be reviewed daily

Food & Beverage Service

  • Catering areas will follow government guidelines.
  • All catering areas, bars and service staff will have sanitizing stations, gloves, waste bins and dry paper towels.

You can review the latest protocol in place at MECC Maastricht here.

Should you have any comments or questions please do not hesitate to contact me :

Mr Jan Dieperink

Exhibition Manager
Tel: +31-575-585-299

For up to date information relating to covid-19 in The Netherlands please see the website of the RIVM (Governmental Institute for health and environment)

For up to date information for foreign travellers see the website of the Dutch Government

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